Is this template accepted by the Air Force Academy and ROTC boards?
Yes. It mirrors the format outlined in AFH 36-2618 and has been successfully used for USAFA, AFROTC, and OTS packages since 2021.
TEMPLATE INTENT
/GENERAL
Air Force Recommendation Letter Template
Get a proven, regulation-aligned template that guides supervisors, teachers, and commanders through every required section-rank, performance, character, and potential-so you can finish a compelling endorsement in under 15 minutes.
2 focused content sections
5 practical action points
6 FAQs for search intent coverage
What you will cover
This page gives you the exact points to include so your recommendation letter sounds credible, specific, and easy to trust.
- 1
Official AFH 36-2618 format with required headers
- 2
Pre-written duty performance bullets you can swap in
- 3
One-click conversion to PDF for secure submission
- 4
Built-in character statement prompts
- 5
Editable Word/Google Docs for rapid sharing
How to build the letter
Follow these steps in order. Each section tells you what to write and includes a quick checklist so you do not miss key details.
- 1
Quick-Start Checklist
Gather the right details before you open the template so nothing slows you down.
Checklist
- Confirm the applicant's full rank, SSAN, and desired AFSC or program
- Print or share the template in the board's preferred file type (.pdf, .docx, .rtf)
- Complete each bracketed prompt; delete instructional text before signing
- Have a second officer review for clarity and compliance
- Submit at least 10 days before the applicant's deadline
- 2
Common Mistakes to Avoid
Even strong writers lose credibility when these errors appear in an Air Force endorsement.
Checklist
- Using nicknames or acronyms the board won't recognize
- Listing duties without quantified impact or results
- Forgetting to state your own rank, position, and relationship length
- Exceeding one page or using smaller than 12-point font
- Including classified or sensitive PII that delays processing
FAQ
Frequently asked questions
Can I modify the language if I don't know the applicant's exact AFSC?
Absolutely. Replace the AFSC placeholder with 'pilot candidate,' 'cyber operations,' or a general statement like 'any rated or non-rated commission.'
How long should the final letter be?
One page, 11-12 point Arial or Times New Roman, with 1-inch margins. The template auto-fits this standard.
Do I need a wet signature if I'm emailing the package?
No. A digital CAC signature or scanned ink signature inserted into the PDF satisfies most boards; check the specific program guidance.
Can civilians use this template for enlisted applicants?
Yes. Simply swap the military duty bullets for workplace performance examples and keep the character paragraph intact.
What if the applicant has a medical waiver pending?
Do not mention the waiver. Focus on leadership, integrity, and potential; the waiver is addressed separately by the medical review board.
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